How to configure Entra ID Application for the New Outlook Add-in

Overview

This KB serves as a step-by-step instruction on how to configure New Outlook Add-in when you install Client Apps to your Resource Central server. Refer to RC Client Apps Installation Guide to learn how to install Client Apps.

Step-by-step configuration

“Client Apps” category is only visible on Resource Central backend if you have installed new add-in to Resource Central server.

Step 1: Register app in Azure AD

Follow these three steps to create an app:

Navigate to Azure portal ➔ Manage Microsoft Entra ID ➔ App registrations and click [New registration].

Enter the application Name and select ‘Accounts in this organizational directory only (… only – Single tenant) in Supported account types section.

Scroll down to Redirect URI (optional) section and select “Single-page application (SPA)” as a platform. Then, paste the Reply URL of Client Apps category on Resource Central backend to the right box.

Click [Register] button at the bottom of the screen. Your app will then be created in your Azure tenant.

Step 2: Configure API permissions in Azure AD

On your Azure app for Client Apps configuration, go to API permissions then click [Add a permission]:

After that, the Request API permissions screen will appear, in which you select Microsoft APIs ➔ Microsoft Graph ➔ Delegated permissions:

• Search and add the following permissions:
• Calendars.Read.Shared
• openid
• profile
• User.Read

Once you are done, click [Grant admin consent for …] for the added permissions. The result should assemble following figure:

Step 3: Expose an API 

On the Expose an API section, select [Add a scope]. A URI is automatically filled for you. Now, change the value of this field by adding the RC backend URL to this value as follows:

api://[RC backend URL]/[Application (client) ID of this app]

E.g.: api://rc5.southeastasia.cloudapp.azure.com/ed9da408-cb47-4d1c-80a0-f981371813c4

Press [Save and continue] and you will be directed to the following screen that requires you to configure this scope. Fill in the blanks and remember to select [Admins and users] in the “Who can consent?” field and [Enabled] for “State” field.

Press [Add a scope] and you can see the scope added in the Scopes list:

Then, scroll down to the Authorized client applications and click on [Add a client application]:

There are four Client IDs that you can choose, each allows specified Office app to have access. The first and recommended option is the Client ID for all end points:

• For all Microsoft Office application endpoints (highly recommended): ea5a67f6-b6f3-4338-b240-c655ddc3cc8e

Remember to check on the scope you just created and click [Add application]. After adding above client IDs, you can see them displayed on Authorized client application section:

More detailed control can be achieved by specifying a specific application type. However, the deployment of the manifest will happen on all platforms, so if you exclude an app type from below, then the Add-in will be present but not working.

• For Microsoft Office (desktop app): d3590ed6-52b3-4102-aeff-aad2292ab01c
• For Outlook on the web: bc59ab01-8403-45c6-8796-ac3ef710b3e3
• For Office on the web: 93d53678-613d-4013-afc1-62e9e444a0a5

Step 4: Client secret

Next, click [Certificates & secrets] ➔ [Client Secret].

Choose [New client secret], a screen will appear as below:

Enter Description, select Expires time, then click [Add] button. The Value and Secret ID columns will be inserted:

Here, you can get:

• Client Secret: retrieved from Secret’s Value.

Step 5: Retrieve details from app

Note: In this app, you need to retrieve the values of Tenant ID, Client ID, Application ID URI, and Client Secret. Remember to copy them elsewhere for future usage.

To retrieve details from this app, navigate to Overview by accessing Azure portal ➔ Manage Microsoft Entra ID ➔ App registrations. Click [All applications] then search/select Client Apps app ➔ select tab Overview.

In this screen, you can see a list of Essentials, in which you can get:

• Tenant ID: retrieved from Directory (Tenant) ID section.
• Client ID: retrieved from Application (Client) ID section.
• Application ID URI

Note:

1. Remember to copy the client secret value from the Azure app right after adding a client secret because it will be hidden the next time you open the app’s Certificates & secrets page.

2. When the secret is going to expire, remember to create a new secret, and use its Value to replace the expired one.

Navigate to RC backend ➔ System ➔ Client Apps ➔ New Outlook Add-in tab and fill in all the fields retrieved from Azure app.                                                                          

Properties

Applies to: RC 4.3+

Reference: TFS #362997

Knowledge base ID: 0331

Last updated: Mar 20, 2024