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All Outlook profiles get list of signature


The instructions can be seen from the following example:

1. Create 3 Outlook profiles: 2 profiles with the same SMTP address: [email protected], the other with the SMTP address: [email protected].

2. Create 2 signatures and deploy them to 2 emails: [email protected] and [email protected].

3. Start Outlook with the [email protected] profile.

4. Open Signature list form (Signatures and Stationery).

5. You can see that the signature deployed for [email protected] is still available:

Meanwhile, it is expected that only signature for the selected profile ([email protected]) is available.


Signatures in Outlook are not stored separately but in the same folder. It is:

C:\Users\\AppData\Roaming\Microsoft\Signatures (in which is name of the user).

So any profile in Outlook can see the signatures stored in this folder.


This issue comes from Outlook and it will be reviewed when a new version of Outlook is released.


Applies to: All versions of MC

Reference: TFS #28383

Knowledge base ID: 0153

Last updated: Feb 24, 2016

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